Documents Required for Vehicle Registration Details in India

Before you step into any kind of legal procedure, what is the one thing you just have to keep in mind? Without a doubt, it is a fact that you have to have your papers in line. Right? Just like that – if you are registering your motor vehicle, would you walk in for the procedure without your papers in line? No right! It is a given – you have to know your papers and carry them along to the regional transport office. 

What is a Regional Transport Office?

The Regional Transport Office, District Transport Office, or Regional Transport Authority (RTO/DTO/RTA) is the Indian government body in charge of keeping a database of drivers and a database of cars for various Indian states. The Regional Transport Office is in charge of issuing driving licenses, collecting vehicle excise duty (also known as road tax and road fund licensing), and selling customized registrations.

But there is one thing you have to keep in mind. These RTOs operate according to each state, and the license plates for vehicles registered in that particular state are given that specific state code. Along with that – the registration of that particular vehicle is registered in that state’s RTO records. For instance, UP vehicle registration will be done in that particular state, and the motor vehicle will be issued with UP’s state code for its registration number. 

What is the Need for a Regional Transport Office?

An RTO office is essential for:

  • The RTO administers driving license examinations, distributes driving licenses to approved applicants, and keeps track of licensed drivers’ records. It may also handle driving license renewal, suspension, or cancellation.
  • The RTO is in charge of overseeing the registration of motor vehicles within its jurisdiction. This includes assigning registration numbers, issuing license plates, and issuing car registration certificates. The RTO is also in charge of granting NOCs (No Objection Certificates) and issuing transport permits. 
  • The RTO may issue commercial vehicle permits, control their operation, and enforce transportation restrictions. This includes keeping track of weight limitations, passenger safety standards, and operating routes.
  • RTO officers frequently work with law enforcement to enforce traffic rules and regulations. They may run road safety awareness campaigns, enforce parking regulations, and manage traffic congestion.
  • The RTO determines whether the vehicles on the road handle environmental problems by monitoring their pollutant levels. As a result, RTOs issue Pollution Under Control (PUC) Certificates to cars in order to verify the condition of the vehicle and its associated equipment.

This is just the tip of the iceberg; there is more to this list that the RTO does. 

What is the Need for a Vehicle Registration?

Vehicle registration is essential and mandatory for a variety of reasons. For starters, it establishes ownership of the car. According to RTO records, the car’s owner is the name of the person on whose name the vehicle is registered. If you decide to sell the automobile, you must have it. You do not have the legal right to sell or transfer the vehicle’s ownership of a vehicle without a valid registration certificate. In addition, in the event of an accident, the vehicle registration details will allow you to find the driver or owner of the vehicle. 

This assists people in identifying those involved in an accident and settling claims in a calm manner. The Transport Ministry of India keeps track of the number of vehicles in the country, and registering each vehicle assists them in compiling accurate data.

In our country, registering a vehicle is not an option but a legal duty. Our country requires car registration under the Motor Vehicles Act of 1988. This Act governs automobile registration. A person can’t possibly drive a vehicle that is not registered, and the registration number must be displayed on the vehicle at all times, according to the Act.

What Kind of Vehicles Can be Registered in the RTO? 

The following are some examples of cars that can be registered with the RTO: 

  • Motorcycles are sometimes known as two-wheelers (bikes).
  • Cars.
  • LMVs are also known as four-wheelers.
  • Auto rickshaws (three-wheelers).
  • Medium-sized commercial vehicles/medium-sized passenger vehicles.
  • Heavy freight vehicles and heavy passenger vehicles
  • Vehicles that have been imported (cars).

What Documents are Needed to Register a Vehicle in the RTO?

Vehicle owners must bring the following authentic documents with them when they apply for vehicle registration at their local RTO:

  • Form 20 (Application for Motor Vehicle Registration) has been completed.
  • Certificate of Roadworthiness (Form 22).
  • Certificate of insurance for a vehicle.
  • Form 21 sales certificate (issued by dealer or manufacturer).
  • Proof of citizenship.
  • Photographs in passport size.
  • Certificate of Customs Clearance (if the vehicle is imported).
  • When the cost of the vehicle exceeds Rs.4 lakh, the owner’s PAN card is required.
  • The dealer provides temporary registration.
  • The dealer’s invoice.
  • Certificate of Pollution Control (PUCC).
  • Proof of residence.
  • In the event of loan hypothecation (if applicable), use Form 34.
  • Proof of identity. 

How to Get a Vehicle Registration Certificate?

Whether your car is new or used, you must obtain a Registration Certificate from your local RTO. It’s a wonderful feeling to know that something valuable is associated with your name. Worldly joys, on the other hand, have their own cheer. But it becomes even better when you own them after you’ve completed all of the paperwork. The following is the technique for obtaining the RC:

  1. Bring your vehicle to the nearest RTO office.
  2. The car will be inspected by the examining authority after you arrive at the RTO office.
  3. Fill out the RC application form 20.
  4. The authority will take the chassis number’s imprint.
  5. Please submit all required documentation.
  6. Pay the registration fees and receive your receipt.
  7. Wait till you’ve received your RC.


Some things go hand in hand, even as we say it – such as if you have got the required documents to register your motor vehicle. Make sure you have all the documents you need in order to register your motor vehicle. Missing out on even one of these is going to make you talk another stroll into the respective RTO. 

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